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( Information and text for this web page provided by Melissa Shackleford PTO President.)


The below bylaws replace all previous bylaws.
BYLAWS of the
Corbin Intermediate Parent Teacher Organization
Formerly known as South Elementary School PTO
“Promoting educational excellence through involvement”
Article I Name
The name of this organization shall be the Corbin Intermediate Parent Teacher Organization, abbreviated as CIPTO.
Article II Objectives-Mission
a) To promote the education and well-being of all children at Corbin Intermediate School.
b) To provide a forum for discussion and foster communication between parents, administrators, educators and the community.
c) To enhance the educational facilities and opportunities for the students at Corbin Intermediate School.
d) To promote volunteer programs and resources for Corbin Intermediate School.
e) To sponsor projects and events for the benefit of Corbin Intermediate School students.f) To raise funds to provide for all the above objectives.Article III Policies a) The organization is organized exclusively for the charitable, scientific, literary or educational purposes of Corbin Intermediate School.
b) No part of the net earnings of the organization shall benefit, or be distributable to its members, directors, trustees, officers, or other private individuals except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof.
c.) Upon dissolution of this organization, after paying or adequately providing for the debts and obligations of this PTO, the remaining assets shall be distributed to Corbin Intermediate School
Article IV Membership
a) Any parent, guardian, or other relative of a child enrolled and attending Corbin Intermediate School.
b) Faculty and Staff of Corbin Intermediate School.
c) Any member shall have the privilege of making motions and serving on committees.
d) A voting member shall be anyone who is a member in good standing according to Article IV, section a; and who pays an individual $3.00 ($5 for two) PTO group contribution no later than the end of the first general meeting of each school year. The PTO Officers have the ability to adjust enrollment fees on a yearly basis.
e) The membership year will run from August 1 through July 31 of each year.
Article V Officers and their Election
a) The officers of this organization shall be a President, Vice President, Secretary and a Treasurer.
b) Officers shall be elected at the last scheduled meeting of the school year of the organization, by the members present, using the ballot system.
c) Any PTO member is eligible to be a board member but they must become voting members upon their election.
d) Outgoing officers will end their duties and new officers shall assume their duties at the close of the summer meeting. Date of meeting is subject to change yearly.
e) Officers shall serve a term of one (1) year and/or until their successors are elected.
f) A person shall not be eligible to serve more than two (2) consecutive terms in the same office, unless there are no other candidates for that position.
g) Officers of this organization shall be elected in the following manner:
i. Nominations for the Board will be taken at the next to last scheduled general meeting of the school year. People nominated must have a child or be a direct relative of a child attending Corbin Intermediate School.
ii. PTO Board elections shall be held at the last PTO general meeting of the school year.
iii. All votes shall be on written ballot.
iv. One past President or a past board member, along with two other members, not in the election, shall be in charge of counting votes.
v. The PTO shall send out a nomination form/letter/newsletter to all parents whose children attend Corbin Intermediate School to give them the opportunity to nominate someone or themselves for a PTO office. The form/letter/newsletter will have the PTO Election Day listed for them to attend the election meeting.
vi. Vacancies shall be filled by the appointment of the Board.
vii. Removal from office may occur by a majority vote of the Board for missing more than two consecutive Board meetings, failure to perform assigned duties, corruption, or any act that brings dishonor to the organization or negates the objectives of the organization. Removal shall take place after the board has met in an effort to discuss the problem and all attempts have been made to resolve the problem. Removal shall be done by a majority vote of the board. No board member has the right to change any decision that the board members made. If a board member intentionally does not follow thru with the decision of the board, it will result in removal from the board.
Article VI Duties of Officers
a) The President shall preside at all meetings of the organization and shall coordinate the work of the officers and committees, in order that the objectives/mission may be promoted. The President will promote/facilitate communication between faculty, staff, parents, and administrators. This will involve include but not limited to school newsletters, staff/faculty e-mails, and meeting time and location announcements with local media. The above forms of communication can be assigned to the duties of the secretary as needed.

b) The Vice President shall act as aid to the President and perform the duties of the President in the absence or inability to serve. The Vice President shall maintain a list of members of the CIPTO.
c) The Secretary shall keep a permanent and accurate record of all meetings. Copies the current school year minutes will be available at each meeting. The secretary must have a current copy of the bylaws at each meeting. He/She shall conduct all correspondence as requested by the President.
d) The Treasurer shall keep an accurate record of receipts and expenditures; and shall pay out funds in accordance with the Bylaws. She/he shall present a financial statement at every meeting and at other times when requested by the board; and shall make a full report at the end of the current school year.
e) All officers shall perform the duties outlined above as well as any other duties prescribed in these bylaws; and such other duties as may be delegated to her/him.
f) All officers shall deliver to their successor’s official materials at the close of their service of office.
Article VII Meetings
a) The regular meetings of this organization shall be scheduled by the CIPTO Board before the start of the school year in collaboration with the School Principal.
b) Date and/or time may be changed by the CIPTO board with proper notice given to members.
c) There will be one summer meeting, date and time to be determined by the board during May.
d) Two board members and one member present at any meeting shall constitute a quorum for the transaction of business of the organization. A third board member may also count as a member for quorum purposes.
Article VIII Parliamentary Authority
a) General Meetings will be open and relaxed. For business purposes, the rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Corbin Intermediate PTO.
Article IX Fiscal Year
a) The fiscal year of the Corbin Intermediate PTO shall begin on August 1 and end on the following July 31.
Article X Audits
a) A financial review committee shall review the PTO books annually before the books are turned over to the new board. The committee should consist of at least one outgoing or current, board member and one incoming board member, along with at least one other current member of good standing. This committee may not include either the outgoing or incoming treasurer. This committee will match every financial request with every receipt. The committee's report will be submitted to the Board at the first general meeting of the new school year. The committee will be appointed by the President and approved by the Board.
Article XI Funds/Budget
a) Authorized signatures on PTO checks shall include the Treasurer and one of the following: the President, the Vice-President, or the Secretary. The signature on any check cannot be the payee. In the case of the treasurer needing reimbursement, the check must be signed by two other board members.
b) To be reimbursed from the PTO a reimbursement form along with the receipt or invoice must be stapled to the reimbursement form and submitted to the Treasurer.
c) There must be a minimum of $100.00 in the bank account at all times.
d) At the end of the school year there must be $200.00 left in the bank account for the upcoming school year.
e) PTO financial reports and other pertinent records must be turned over within 10 business days from the summer meeting date. The incoming and outgoing President and Treasurer must make themselves available to sign and record the transfer of bank accounts. Financial records would include: bank balance/copy of check register, outstanding debt records, receipts, and tax information. Other pertinent records include: date of contracted events, frequent contacts, sample forms/documents, PTO inventory, etc.
f) At the end of an event where monies have been collected, a cash control slip will be filled out by two members of the Board. The members of the Board cannot be next of kin. Both members should count the money, sign, and date the slip. One copy will go to the President and one copy is kept with the deposit slip by the Treasurer.
g) PTO funds should go directly from the school to the bank for deposit.
h) A letter will be written to the payee of checks that are written to PTO and returned for insufficient funds. The letter will contain a copy of the returned check, a request for the written amount and the fees charged to PTO by the bank for the check plus a fee of $10 to the PTO. The check will be returned to the payee upon receipt of cash, money order, or certified check. All fliers, applications, contracts, fundraising materials, etc that deal with checks being written to the PTO will include a written notice of this policy.
i) A budget will be determined by the President and Treasurer prior to the first general meeting each school year. The budget will be discussed at that first meeting and must be approved at the second general meeting. All expenditures within the realm of the approved budget are authorized expenditures.
j) The first board of the newly revised PTO group 2010-11 may set the budget after the first general meeting.
Article XII Amendments
a) These bylaws may be amended at any regular meeting of the association by a two-thirds vote of the members present and voting, provided that notice of the amendment has been given at the previous regular meeting.
Article XIII By-laws
a) The by-laws of the Corbin Intermediate Parent Teacher Organization will be reviewed every two years. A majority vote by board members and voting members present will constitute their acceptance.
These bylaws are adopted as prescribed on this date ________________________________